Services for Faculty and Staff

University Libraries provides a wide range of services to Southern Miss faculty and staff. Faculty and staff have full access to all print and electronic resources in the Libraries' collections. Services of special interest may include classroom instruction from a librarian and course reserves. Use the links below to learn about specific services available to you.

Guides for Faculty and Staff

For general information about Cook Library’s facilities and services for faculty and staff, visit the Welcome to Cook Library guide.

For more specific services and resources, check out our Faculty Development, Citation Analysis, Copyright Basics, or Curriculum Materials Center guides or visit one of our many subject guides.

Borrowing from Our Libraries

A University ID card is required to check out items from any University Libraries location.


All library notifications are sent via email to the official university-issued email address.


Faculty and staff may check out up to 100 items at any given time.


Loan periods vary according to collection or material type as follows:


  • 180 days - General Collection Materials
  • 14 days - Curriculum Materials, Media, and Media Equipment
  • 3 days - Bound Periodicals
  • 1 day - Reference Materials and Atlases



Dry-erase board markers are available for checkout at the Circulation Desk. They are due by closing of the day they are checked out.


For more information: University Libraries Circulation Policy




Borrowing from Other Libraries

Interlibrary Loan

Interlibrary Loan assists currently employed faculty and staff by requesting library materials not available at USM from other institutions. Requests can be made by logging into Illiad. Click here to learn more about interlibrary loan services.

OCLC Reciprocal Faculty Borrowing Program

University Libraries is a member of the consortium of over 151 institutions that extend reciprocal, on-site borrowing privileges to visiting faculty members. Borrower's cards are available at the Circulation Desk at Cook Library and participating libraries are provided here.  It is recommended that the Reciprocal Faculty Borrowing Program card and the Southern Miss identification card are presented at the Circulation Desk upon arrival at the participating library. Southern Miss Faculty members are personally responsible for any items borrowed from other libraries. Loan regulations vary, and regulations of the lending institution must be observed.

Mississippi University Library Borrowing Program

University Libraries is a member of the Mississippi University Library (MUL) Borrowing Program. The MUL Borrowing Program is a consortium of eight institutions in Mississippi that extend reciprocal, on-site borrowing privileges to current faculty, staff, and students of member institutions. Current students, faculty, and staff in good standing with Southern Miss Libraries are eligible to borrow library materials from the participating universities. Participating institutions are Alcorn State University, Delta State University, Jackson State University, Mississippi State University, Mississippi University for Women, Mississippi Valley State University, University of Mississippi (Oxford campus only), and The University of Southern Mississippi.

Mississippi Universities Library (MUL) borrower's cards are available from the circulation desks at Cook Library and Gulf Coast Library. The cards are non-transferable. Participating libraries will honor MUL borrowing cards when they are presented in conjunction with a valid picture identification card issued by The University of Southern Mississippi.

Loan periods are designated by the lending institution. Return of borrowed materials to the lending institution and any overdue fines are the responsibility of the individual borrower. Charges for damaged or lost material will follow the governing circulation policy of the lending institution.

For more information, please contact , Access Services Librarian.

Course Reserves

The purpose of the course reserve system is to facilitate access to a resource needed for instructional use by students. You may search for reserves by using the instructor’s last name or the course name. Print reserve materials are located at the Circulation Desk in Cook Library.

Faculty and staff can find information about placing materials on reserve here.


Research Help

Visit the Ask-a-Librarian page for research assistance via telephone, e-mail, or chat. For one-on-one or small group help, schedule a research consultation with a librarian.


University Libraries’ instructional services program encourages collaboration between librarians and course instructors as a vital part of the educational process to help students learn research, critical thinking and information literacy skills. Librarians provide instruction using a library classroom, non-library classrooms, and the university's learning management system (Canvas) in order to provide convenience for faculty and students.


Submit an instruction request form to invite a librarian to speak to your class. As a courtesy to the librarian and to minimize scheduling conflicts, requesting the session well in advance is appreciated.

Room Reservations

Cook Library has several rooms to meet the needs of our community.  Cook Library Room 123, Room 110, Cook Library Art Gallery, Room 207, and group study rooms can all be reserved by a faculty or staff member by using the online reservation system.  If it is your first time using the system you will need to make an account and will then be able to make reservations. 

Collection Development

To recommend a resource be added to one of the library collections, contact the appropriate faculty liaison or librarian or use the Suggest a Purchase form.

Use this form to inquire about a book, journal, or other type of resource listed in the library catalog as new materials ordered or in processing.

Report a problem with a record in the Libraries’ online catalog using this form.

Research Data Management

The Libraries research data management services are designed to assist researchers in making their data publicly available and easily discoverable, as well as preserving the data for long-term access. Visit the RDM home page to learn more.

Technology Help

For information about printing, faxing, scanning, public computers, wireless access, and passwords, please see below.

Printing: The University of Southern Mississippi uses the WEPA system. Click here for more information on using Wepa.

Faxing: Faxing is available at the Circulation Desk, located in the lobby of Cook Library. Local faxes are $1.00 flat rate. For long distance faxes the first page is $2.50 and additional pages are $1.00 per page.

Scanning: Multiple scanners are available in the Learning Commons on the first floor of the Cook Library. At Gulf Coast Library, one scanner is available on each of the three floors.

Public Computers: 307 PCs are available throughout Cook Library along with 8 iMac computers in the Learning Commons on the first floor. 93 PCs are available throughout Gulf Coast Library along with 3 iMac computers on the first floor and 1 iMac computer on the second floor. iTech maintains a complete list of available public computing.

Wireless Access: Is available on campus. Go to iTech's site for additional information

Passwords:The University of Southern Mississippi has a self-service Campus ID password management portal.


Other Help

For information about affiliated services located inside of Cook Library, please see below.

Individuals with Disabilities

Students requiring special assistance in the University Libraries should be registered with the University's Office for Disability Accommodations, which will help to ensure that the libraries are aware of all reasonable and appropriate accommodations.

Other inquiries about library services and assistive technology may be made by phoning or visiting any service desk located within a particular library or by using Ask-a-Librarian.