Reserves FAQ for Instructors

Q: What can I put on Reserve?

A: Items on Reserve may include:

  • Books or purchased media materials from your personal library. Dust jackets should be removed from the book, and note that the library is not responsible for damage to or loss of personal items placed on Reserve.
  • Materials from any circulating collection including media materials and music scores.


Q: When can I put something on Reserve?

A: Items can be placed on Reserve at any time during the semester.


Q: How long does it take for my material to be added to Reserve?

A: During the first two weeks of the semester, three business days (Monday-Friday) are needed for processing all reserve items. After the first two weeks of the semester, materials should only take about two business days to process. ALL material is processed on a “first-come, first-served” basis.


Q: How do I put something on Reserve?

A: You may turn in your Cook Library Reserve Form and material at the Circulation Desk or you may place items on Reserve using the Online Reserve Form.


Q: Can my Graduate Assistant/Teaching Assistant deliver items to Cook Library to be put on Reserve?

A: Certainly! Be sure that your assistant is informed of information such as your course number, the name of the course, your contact information and Empl ID number.


Q: Where do I get a Cook Library Reserve Form?

A: You may pick up a form at the Circulation Desk in Cook Library, or print one from the library’s website.          


Q: If a book from the Libraries’ collection is to be placed on Reserve, do I have to pull the book from the stacks myself?

A: No, as long as you fill out the online Reserve form, we will pull the item for you.


Q: How will I know when my material is on Reserve?

A: Reserve materials can be searched in the library catalog. To do this, access the Libraries’ website, then click on Course Reserves . Enter the instructor’s last name, or course name and click the appropriate button.


Q: How long will my students be able to check out Reserve items?

A: Reserve loan periods are 3-hour, overnight, 3-day, and 7-day. Loan periods are chosen by the instructor, with the exception of Reference materials and periodicals (which must be a 3-hour loan period).


Q: How will my students check out something on Reserve?

A: Students may look up the call number of the item at the Circulation Desk in Cook Library by the instructor’s name, the course name, or course number. Our staff will pull the item and check it out to the patron. Students must have a valid University of Southern Mississippi ID to check out any library material, including those on Reserve.


Q: How many can they check out at one time?

A: Two Reserve items may be checked out at one time.


Q: Can I put books from other Libraries on Reserve?

A: Only items owned by University Libraries may be placed on Reserve at Cook or the Gulf Coast Library. Interlibrary Loan guidelines prohibit the ability to place any other library’s book on our Reserve.


Q: What if the item I want to place on Reserve is checked out?

A: Contact the staff at the appropriate Reserve desk about recalling the item. Inform staff that the item is needed for Reserve and a recall will be placed immediately.


Q: How long will my items stay on Reserve?

A: It's up to you. On the Reserve Form, you choose between two options: until “notified by instructor,” or “end of current semester.”


Q: Is it possible for you to mail them to me after they’re taken off Reserve?

A: Unless notified otherwise, all items will be removed from Reserve at the time designated by the instructor and will be available for pickup at the Reserve Desk for approximately one month. We will notify you when your items have been processed off Reserve and give you a deadline to pickup your personal items. Those items not picked up by the deadline will be discarded.